Government and some businesses, especially slow-moving ones, seldom accept documents sent through emails. If you are working in these organizations you may be compelled to send the documents through fax. You can either send the documents through a fax machine, which may be difficult if you do not have access to a machine, or through a fax feature in an e-mail service such as gmail.
Between the fax machine and internet, choosing to fax documents through the latter is the best option. Remember that that machines can be expensive and on top of this, you also need to get a dedicated fax line that you need pay for. The process of faxing the documents takes time. First you have call the recipient about the incoming fax, then pass the document through a fax scanner. At the other end, the documents are scanned by the receiving fax machine and converted into an electronic file, sometimes at the expense of image clarity.
An internet based fax such as one provided by Gmail fax pro at very affordable and is a lot faster. Of course, you do not need the fax machine and since it’s via e-mail, gmail to be exact, the document can be with the receiver within a few seconds.
In the past you are required to have a telephone line for sending faxes, not anymore. But you have to have a gmail account which probably have already, a virtual fax number (Google fax number} that allows you to send faxes from gmail account and forwards all inbound fax messages to your inbox, and an email fax service.
There are various email fax service providers and they will with different features that make sending of faxes easier and easier. It is even possible for you to get virtual fax numbers for each of your accounts for free. Many of these providers offer virtual numbers on a 30 day trial arrangements at no cost to you. These trial accounts are full-featured, so you have a way of assessing the quality of the services provided by the provider. You choose to either upgrade to a permanent contract or try another provider. Once you have found the best provider, a permanent service will not cost you a lot. If you’re willing to try this method, fax from Gmail at GmailFaxPro.com.
There is no longer to use machines and laborious processes to send documents. With gmail fax pro, your documents will be in the hands of users within seconds without spending a lot of money.
Gmail Faxing Guide 